General Contracting Scope Checklist Dubai
A contracting brief should say which rooms and works are included, what remains, which drawings apply and who supplies each product. Record exclusions, approvals, access, payment stages and handover requirements alongside the trade list. Use the checklist to issue the same brief to every bidder.
Start with property facts and project inputs
Record the source and revision for each document so every item has context.
The scope should distinguish the project area from retained or protected areas.
Restrictions may affect package sequence and temporary arrangements.
Label records as verified, reference-only or requiring site confirmation.
Use revision identifiers so superseded information does not remain in the contracting basis.
Record the deliverable or decision expected from each party.
What belongs in a general contracting scope?
A general contracting scope is more than a list of trades. It connects the required end condition to the existing property, drawings, quantities, specifications, approvals, specialist roles, procurement and site sequence. Every package should state what information it receives, what it delivers and where its responsibility meets another package.
Use four statuses throughout the checklist: confirmed, open, excluded and by others. This keeps an early brief useful without pretending that unknown conditions or third-party decisions have already been resolved. Update the issue date and revision whenever a decision changes the contracting basis.
- Property and access facts
- Included areas, retained elements and required end conditions
- Package-by-package scope and interface matrix
- Design, approval, procurement and inspection responsibilities
- Change, completion and close-out requirements
Who supplies and installs each item?
| Decision | Define for each package | Record at each interface |
|---|---|---|
| Civil and enabling work | Demolition, protection, builder’s work, blockwork, plaster, screed, disposal and making-good | Retained construction, structural implications, service openings and finish-ready condition |
| Structural items | Assessment, drawings, supports, openings, loads and connections where applicable | Appointed specialist, information needed, review point and work that cannot proceed beforehand |
| MEP services | Power, lighting, plumbing, drainage, ventilation, air-conditioning, controls and testing | Capacity, routes, connection points, access panels, equipment, ceilings, joinery and finishes |
| Fit-out and finishes | Partitions, ceilings, doors, flooring, joinery, fixtures, decoration and specialist finishes | Substrate, setting-out, dimensions, tolerances, samples, service access and retained edges |
| Client and specialist supply | Products, equipment or services supplied or appointed outside the main package | Selection, technical data, delivery, storage, installation, testing and acceptance responsibility |
Turn the checklist into an issued contracting scope
The checklist becomes contractual only when its decisions and referenced documents are clearly issued.
- 01
Mark the project boundary
Define included spaces, retained elements, work excluded from the contract and items supplied or completed by others.
- 02
Create the package list
Separate civil, structural, MEP, fit-out, procurement and specialist packages at useful handover points.
- 03
Map every interface
Record the input, output, setting-out information, access need, inspection point and finish condition between packages.
- 04
Assign responsibilities
Name who prepares, reviews, supplies, installs, tests, coordinates, submits and records each required item.
- 05
Identify open decisions
Keep selections, unknown conditions, provisional quantities and third-party outcomes visible with a route to confirmation.
- 06
Issue and control revisions
Record the final document set, clarification log and approval status used for the quotation or contract.
Add approvals and procurement responsibilities
Do not hide external decisions or client selections inside a trade package. Record the responsible party and required evidence.
State who provides each document and who is authorised to act on it.
Identify the preparer, reviewer and dependency for each submission.
A product should not be released from a visual reference alone when interfaces or performance matter.
Record delivery, storage, damage, installation and testing responsibilities at handover.
Keep the base specification identifiable even when an alternative is considered.
Access, protection and occupied areas
Site controls translate the package matrix into workable conditions. The required controls depend on the property, occupancy and work, so the scope should describe them explicitly.
- Access, delivery, storage, lifting and waste routes
- Protection of retained areas, adjacent property and existing equipment
- Temporary services, isolation responsibilities and continued-operation constraints
- Setting-out records and approved information before installation
- Inspection points before structural, MEP or waterproofing work is concealed
- Sample, mock-up or first-installation review where the specification requires it
- Daily coordination of work areas and package dependencies
- Method for recording discoveries, instructions and revised information
Tests and documents to collect at handover
Define close-out at the start of the scope. Not every project needs the same records, but applicable information should have an owner and format before installation is complete.
- Agreed completion criteria for every package
- Outstanding-item list with location, owner and current status
- Applicable inspection and testing records
- Product references, care information and replacement details received for the installed scope
- Access information for valves, equipment, controls and service panels
- Final status of instructed changes and provisional items
- Applicable as-built or marked-up information defined in the contract
- Keys, controls and other physical handover items recorded at transfer